Payroll administrator

Job Title: PAYROLL ADMINISTRATION
Department: Finance
Reports To: Director, Corporate Accounting
Status: Temporary Position 12 months (Maternity leave)
Hours/Work Days: 40 hours per week (Monday through Friday)
Location: Montreal (QC)

 

PRIMARY EMPLOYMENT OBJECTIVES
The Payroll Administrator is responsible for all aspects of the payroll process for all employees in the U.S. and Canada. This position is responsible for processing payroll accurately and timely, maintaining accurate payroll records, and ensuring compliance with all federal, provincial, and state tax or reporting requirements. In addition the payroll administrator will spend an estimated 50% of time assisting in accounts payable duties. 

SPECIFIC ESSENTIAL DUTIES & RESPONSIBILITIES
Payroll:
  • Screens time-worked inputs for calculating, coding, or other errors.
  • Performs action necessary to determine pay and deductions including Federal, State, and provincial taxes, insurance, retirement, savings, and other deductions.
  • Reconciles errors and maintain payroll records.
  • Compiles payroll data, enters data, computes and posts wages, and reconciles errors to maintain payroll records.
  • Reviews wages computed and corrects errors to ensure accuracy of payroll.
  • Records changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee, to update master payroll records.
  • Records data concerning transfer of employees between departments.
  • Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
  • Prepares responses to notices from government agencies regarding employee tax filings.
  • Processes and analyzes payroll and employee expenses, reconciles general ledger accounts, creates on-going month-end, quarterly and year-end organization reports, and performs other rated duties as assigned.
  • Fields and responds to payroll inquiries and resolves discrepancies as required.
  • Maintains knowledge of rules and laws which govern the payroll administration practices.

Accounts Payable:
  • Reviews all invoices and expense reports for appropriate documentation and approval prior to payment.
  • Process invoices and expense reports in ERP system.
  • Answer and coordinate vendor inquiries.
  • Assembles and processes overnight check shipments to other office locations.

  • Coordinate and file departmental vendor invoices and correspondents.
  • Assist with audits and gathering documents. 

Performs other duties as assigned.


KNOWLEDGE, SKILL & EXPERIENCE REQUIREMENTS
  • Associates degree in Finance, Accounting, Business or equivalent combination of education and experience.
  • Excellent knowledge and previous experience with Ceridian Dayforce an asset 
  • 5+ years’ experience in a payroll related position using Ceridian. 
  • Knowledge of ERP systems. (Syteline is a plus)
  • Knowledge of Quebec, Canada and USA Year End
  • Proficient in Microsoft Office programs:  Excel, Word, PowerPoint and Outlook.
  • Ability to maintain a high level of confidentiality of all aspects of job responsibilities.
  • Excellent written and communication skills.
  • Excellent time management, project management and planning skills required.
  • Attention to detail.
  • Must possess strong interpersonal and customer service skills with the ability to work in a collaborative team environment.
  • Ability to multi-task and work with a high sense of urgency in a fast-paced environment.
  • Energetic, passionate and positive can-do attitude a must.
  • Bilingualism (French and English, written and spoken) a plus.

BEHAVIORAL COMPETENCY REQUIREMENTS 

Functional or Technical skills | Written communication | Planning
Organizing | Time management | Timely decision making

WORK ENVIRONMENT (include physical requirements)
  • Office environment, some repetitive motion required.
  • 10% travel between locations in Quebec and Vermont required.