Program Operations Specialist

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Program Operations Specialist Pathways and Partnerships for Indigenous Studies at UW

The Program Operations Specialist (POS) will perform professional level program administration and management of the Pathways and Partnerships for Indigenous Studies (PPIS) program, a $1M Mellon Foundation grant, housed in the Center for American Indian and Indigenous Studies (CAIIS) at the University of Washington. This position will require the POS to exercise independent judgment, decision making, and substantial responsibilities to ensure program success. The POS will need to utilize in-depth knowledge of the program goals to allocate resources and establish policies, methods, and procedures for the program. The POS will also ensure that the program conforms to institutional and department policies and regulations.

Specifically, the POS will work with Welebalt – Intellectual House at UW to host the Native UW Scholars (NUW) program starting in 2020, build relationships with two-year and tribal colleges in the area, host a Pedagogy Summit twice a year, and create/manage application processes for the various student peer mentorship programs, the American Indian and Indigenous Studies (AIIS) Scholars Program, and the Native Knowledge-in-Residence guest speaker program. The POS will also be responsible for tracking spending and conducting evaluations of the programing, including drafting reports to the funding agency.

The PPIS program includes six core aspects the POS will be in charge of administrating:

Native UW Scholars Program (NUW Scholars) - A cohort-based bridge program for incoming Native students;
Native Pathways Program - Partnerships with two-year colleges to create pathways for Native transfer students;
Research Family Experiences - An undergraduate-level Indigenous Research Academy and multiple research family opportunities in the Indigenous humanities;
Summer Institute on Global Indigeneities - A week-long intensive graduate seminar focused on professionalization in Indigenous studies disciplines;
American Indian and Indigenous Studies Scholars - A faculty-graduate student seminar, with the goal of supporting scholars to complete research projects that are key to their professional advancement; and
Native Knowledge-in-Residence Program - Funding to support Indigenous knowledge initiatives across our campuses, creating space for forms of knowing that have long histories in the lands where the UW exists, but have not been part of extant curricular offerings.


  • Collaborate with the Co-Directors of the CAIIS, the graduate student RA, and the Administrator of American Indian Studies on the various aspects of the work related to the PPIS grant.
  • Monitor, control, reconcile, and review budget status and expenditures.
  • Act as point of contact and representative/spokesperson for the program.
  • Create content about the program for the website, publicity, and other communications.
  • Schedule, advertise and manage, events.
  • Coordinate travel and accommodation for visiting participants.
  • Draft reports for submission to the Mellon Foundation.
  • Work with Welebalt – Intellectual House at UW to implement the NUW Scholars program.
  • Administer the partnership between the CAIIS and two-year colleges to implement the Native Pathways Program.
  • Work with students and faculty to create the Research Family Experiences.
  • Coordinate with CAIIS faculty on the planning and implementation of the Summer Institute on Global Indigeneities.
  • Work with UW doctoral students and faculty to plan the AIIS Scholars seminar.
  • Coordinate to bring Native Knowledge-in-Residence participants to campus.
  • Coordinate selection and participation of undergraduate and graduate students in the various programs.
  • Other duties as needed.

  • Bachelor’s degree plus 2 years of experience working in higher education and/or American Indian and Indigenous communities.
  • Demonstrated experience with budgeting and accounting practices.
  • Demonstrated program or project-management skills and experience, including logistical support.
  • Project management experience.
  • Excellent organizational skills.
  • Ability to work independently and collaboratively.
  • Excellent interpersonal and communication (oral and written) skills.
  • Excellent computer skills, including fluency with the suite of Microsoft Office and Web editing applications.
  • Ability to conduct off-site meetings with institutional partners.

  • Knowledge of the broad educational goals of two-year colleges and research universities.
  • Knowledge of and relationships with American Indian and Indigenous communities
  • Experience collaborating inter-institutionally and with persons of diverse professional backgrounds and ranks, including faculty and graduate students in the humanities and social sciences.
  • Experience in grant reporting and grant administration.
  • Experience organizing workshops or conferences.
  • Masters’ degree preferred.

    Application Process: (173394)

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

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The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or