Construction Project Administrator

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GHD is one of the world’s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation.

Privately owned by our people, GHD provides engineering, architecture, environmental and construction services to private and public sector clients across five continents. Focused on creating lasting community benefit, our connected global network of 10,000 people deliver projects with high standards of safety, quality and ethics. Committed to sustainable development, GHD improves the physical, natural and social environments of the many communities in which we operate.

Working out of our brand-new office space in Waterloo, ON as a Construction Project Administrator, you will work collaboratively and cross-functionally with engineers, technicians and technologists to organize and support the Construction Project Administrator with the execution of engineering services during the construction phase of projects.

If you are looking for an excellent opportunity to advance your career, this position will have a high opportunity for development into our growing team as a Construction Project Administrator!

Responsibilities include:

  • Development of standard engineering services forms
  • Assisting with processing and logging of: Requests for Information, Requests for Quotation, Field Orders & Change Orders, Shop Drawing Submittals, Progress Payment Certificates
  • Formatting and issuing Bi‑Weekly Reports
  • Substantial/Total Performance documentation
  • General review and formatting of reports, progress meeting agendas and minutes
  • Maintaining the electronic and paper filing systems as per ISO standards

Qualifications, Skills and Experience:

  • Minimum of a High School Diploma or GED required
  • Minimum of three (3) years of experience in a general office administration role; past experience as an Administrative Assistant is considered an asset
  • Proficient in the full MS Office suite and Adobe Acrobat
  • Knowledge of basic accounting/bookkeeping principles and practices
  • Ability to effectively communicate and present information
  • Ability to thrive in a fast-paced environment with multiple tasks, deadlines, and priorities
  • Must have a high level of interpersonal skills including poise, tact, and diplomacy
  • Effective problem solving skills

We offer an opportunity to be part of a growing and dynamic employee owned company, a professional working environment with career development potential and a competitive salary packages based on qualifications, skills and experience in a privately held, quality driven and client focused company.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.