Office and Admin Assistant (Full-time, Permanent)
- Community Food Centres Canada
- Toronto, Ontario
- $48,000 to $50,000, including other perks
- Job Category
- Admin/Clerical/Customer Service, Marketing & Communications
- Job Type
Office and Admin Assistant (Full-time, Permanent) - *New Position
Location: Toronto, Ontario
Reports to: Chief Operations Officer
Hiring Range: $48,000 to $50,000, including a benefits plan, pension plan, 15 paid vacation days in your first year, increasing to 20 paid vacation days in your second year of employment and professional development opportunities
Community Food Centres Canada (CFCC) is a national non-profit organization that builds health, belonging and social justice in low-income communities across Canada through the power of food. We believe food can bring people together to build skills and improve physical and mental health, and create the opportunity for greater equity and social change. We provide ideas, resources and a proven approach to partner organizations so they can establish responsive, financially stable Community Food Centres that support people to grow, cook, share, and advocate for good food for all. CFCC also works with the broader food movement to build greater capacity and to empower communities to work toward a healthy and fair food system. Our vision is a Canada that treats food as a basic human right.
CFCC is growing to support its ambition to develop community food centres in 20 communities across Canada, innovate new approaches to addressing food insecurity and advocate for positive change for low-income communities.
CFCC is seeking an Office and Admin Assistant to assist the Operations team in ensuring efficient CFCC administrative operations.
CFCC is strongly committed to equity and inclusion within its community. We especially welcome applications from members of racialized groups, Indigenous persons, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to achieving full accessibility for persons with disabilities by arranging for any necessary accommodations.
Provide administrative support to ensure efficient operation in the office
Reception duties, including welcoming guests, answering phone calls, general emails, and forward messages to the appropriate person when necessary.
Sort and distribute mail
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing orders for supplies in a timely manner
Scheduling office services (eg. cleaner) and submit invoices
Ensures operation of office equipment by completing preventive maintenance requirements and calling for repairs
Address office and building related inquiries
Update the Office Operations Manual and other office-related documents
Work with HR to create and maintain office policies and procedures as necessary
Administrative support for Operations department
Provide administrative support to the Operations department (HR, Finance, IT and general admin) which includes data entry, document scanning, printing and photocopying
Organize and schedule organizational wide meetings and events
Manage and submit expense reports
Assist with scheduling some meetings
Coordinate domestic and international travel, including flight, hotel, and car rental reservations
Provide other administrative executive support when needed
Align with CFCC values and contribute to the evolution of our culture, and a work environment that is grounded in collaboration, equity, respect, innovation and transparent communication
Qualifications and Experience
At least two years of office-related/administrative experience
Knowledge of office-related responsibilities, systems and procedures
Proven ability to handle confidential and sensitive information with high discretion
Excellent time management skills including ability to multitask and prioritise work
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to collaborate and communicate professionally with others
Proactive in solving problems and takes initiative to implement solutions
Strong computer skills and proficient in Google Suite and MS Office (Word, Excel and Adobe Acrobat)
A background or interest in social justice movements and or passionate about creating an equitable and inclusive Canada
Why work for us?
➔ Comprehensive benefits package including extended health, short and long-term disability insurance, membership in a defined benefit pension plan, 15 paid vacation days in your first year, increasing to 20 paid vacation days in your second year of employment and professional development opportunities
➔ a culture of mutual support where staff are committed to creating an equitable and inclusive Canada
➔ an opportunity to be part of a movement building health, belonging and social justice in low-income communities across Canada through the power of food
How to apply:
To apply, please click Apply on the side and click Apply Now through the link. Please skip the Professional Details and Skills section and attach your resume and cover letter. In your cover letter, please share what you think makes you an ideal candidate for this role. Posting closes April 30, 2021. Only those applicants being considered will be contacted. If you require any accommodations, please email firstname.lastname@example.org. Thank you for your interest in CFCC.