Administrative Coordinator, Office of Indigenous Initiatives

Western University delivers an academic experience second to none.  Western challenges the best and brightest faculty, staff and students to commit to the highest global standards.  Our research excellence expands knowledge and drives discovery with real-world application.  Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community.  Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

Western’s Office of Indigenous Initiatives will lead system-wide change required to advance truth and reconciliation efforts, achieve equitable outcomes for Indigenous peoples, and implement Western’s Indigenous Strategic Plan. The Office will be committed to building and strengthening relationships with Indigenous communities locally, provincially, nationally and internationally, and fostering an academic environment, where all students, staff, faculty and community members experience the university as a welcoming, supportive, culturally-safe environment in which Indigenous languages, ways of knowing, being and doing are respected and supported.

As a member of the Office of Indigenous Initiatives, the Administrative Coordinator will be a champion of Indigenous strategic direction, strengthen relationships with Indigenous communities, and foster an environment in which Indigenous ways of knowing, being and doing are respected and supported. In service of these efforts, the successful candidate will possess demonstrated experience in supporting and working with Indigenous populations, and preference will be given to candidates who have lived experience as a member of the Indigenous community.

The Administrative Coordinator will manage administrative tasks to ensure that smooth operations are facilitated within the Office of Indigenous Initiatives, and that the Vice-Provost and Associate Vice-President’s time and efforts are focused on priorities that require their direct oversight.  The role will review and evaluate requests, inquiries and issues directed to the Vice-Provost and Associate Vice-President, and will either respond, refer to another resource, or escalate as appropriate.  The Administrative Coordinator will independently determine the importance of requested meetings, and manage the Vice-Provost and Associate Vice-President’s calendar to ensure their time and attention is directed toward priority issues.  

The role will also provide guidance and support for a range of administrative, human resources, and financial functions and processes, ensuring they are carried out in compliance with all of Western's relevant administrative policies and procedures.  The role will assist in the resolution of administrative issues, monitor and manage financial resources, and prepare reports and budgets for approval.  The incumbent will also provide project support, participate on relevant committees, and ensure the availability of necessary documentation, resources and information within the Office.

 

Qualifications

Education:

-   Undergraduate Degree in Management and Organizational Studies, Business Administration or related field

Experience:

-   3 years' administrative experience supporting a senior leader in a complex office environment
-   Experience supporting human resources and financial functions
-   Experience in a unionized environment is preferred
-   Experience building relationships with Indigenous communities and organizations is preferred

Knowledge, Skills & Abilities:

-   Knowledge of general office procedures and with best practices for assessing, developing and implementing new business processes and procedures
-   In-depth knowledge of best practices for handling sensitive and confidential information 
-   Familiarity with event management techniques and tools and with project management methodologies
-   Knowledge of Indigenous communities including First Nations’ governance structures and processes, and of Indigenous ways of knowing and perspectives
-   Communication skills to clearly express ideas and adapt communication style to suit the situation and audience
-   Indigenous cultural competency with an ability to interact and work effectively with people from different cultures and backgrounds
-   Detail-oriented with an ability to function and process information with high levels of accuracy
-   Commitment to ongoing professional development with a desire to take on new challenges
-   Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
-   Influential interpersonal skills that build positive and strong relationships at all levels of the organization

 

Interested applicants are asked to visit: https://recruit.uwo.ca to apply online to job reference #23461, by midnight on August 3, 2021.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194.