Faculty of Engineering and Applied Science - Program Assistant, Engineering Outreach - Limited Term

Faculty of Engineering and Applied Science – Program Assistant, Engineering Outreach - Limited Term

Tracking Code


Job Description

Faculty of Engineering and Applied Science

Number of Positions: 1

Position Title: Program Assistant, Engineering Outreach

Appointment Type: Limited Term

Posting Date: July 18, 2018  

Closing Date: August 1, 2018

Are you a high-energy leader that has an interest in STEM, tinkering, making and design? UOIT Engineering Outreach is looking for a dynamic individual who can inspire youth to become innovators!


This is a 12-month contract position with the possibility of renewal. Start date no later than August 30, 2018. This position will begin with training.

About UOIT Engineering Outreach:

Since 2014, the Faculty of Engineering and Applied Science at the University of Ontario Institute of Technology (UOIT) began an ambitious initiative to deliver Kindergarten to Grade 12 science and engineering outreach programs to youth in the Durham Region and our surrounding communities. Today, our programs have grown to reach over 8,000 youth and continue to grow each year.

The vision of UOIT Engineering Outreach is to engage and spark curiosity in children and youth in engineering through fun and exciting hands-on activities and programs. We are focused on exposing children and youth to engineering by bridging science and math inside and outside of Ontario classrooms.

What you’ll be doing:

The Program Assistant, Engineering Outreach is responsible for the development and delivery of engineering outreach programs aimed at elementary and secondary school (Grades K-12) that fulfill the Faculty’s outreach goals. Specific responsibilities include:

  • Develop agenda, activities, and programming for elementary and secondary school audiences. Depending on specific needs, activities may be making use of past resources, or developing activities from a blank slate. Programming must be appropriate for audience.
  • Solicit and manage registration for the program, train and supervise student staff and/or student volunteers, and assess program activities.
  • Communicate with program teachers before/during/after the program as appropriate. This includes answering questions teachers may have about programs, registration process and the preparing of information packages.
  • Communicate with any campus stakeholders, as needed.
  • Aware of research and/or new technologies that could impact programs.
  • Documenting the event (text and photos) and reporting on outcomes for future improvement.
  • Develop and use tools to assess success of program activities. Assessment may be used to share success with other programs through papers and conferences.
  • Events may run on weekends, evenings, and unless otherwise stated, the Program Assistant is expected to be present for all events that they are the primary organizer of, and be reachable for all events.
  • Ensuring the safety of all program participants.
  • Training and supervision of staff and/or volunteers in a manner appropriate for the event. Collect and report hours of casual staff.
  • Communicate with school boards, school administrators, and teachers to find best way to promote programs and to help better understand needs of audience.
  • Communicate and promote work with other local (e.g. staff, faculty, Durham Region community) and national stakeholders (e.g. groups outside the region, Actua).
  • Prepare and deliver reports, maintain accurate records of participants, and manages data related to K-12 engineering outreach events, and any related programs.
  • Documenting engineering outreach experiences through social media and ongoing evaluation and reports.

Other office roles may include:

  • Supervision of short-term (i.e. co-op, casual hires) staff
  • Support and development of shared office resources, such as Google Apps information sharing portal and support technology
  • Support of other UOIT Engineering Outreach programs, as needed.
  • Special task/projects as assigned by Projects Coordinator, Faculty of Engineering and Applied Science.
  • Office wide administrative tasks as assigned.

We’re looking for an individual who:

  • Has an aptitude for industrial design, engineering, computer science, tinkering, building, and/or making.
  • Has experience engaging youth in educational or recreational experiences.
  • Is energized by talking to the public, comfortable speaking in English.
  • Serve as a positive role model for youth in urban, Indigenous, rural, and/or remote communities.
  • Can create and maintain an inclusive and safe space for ALL youth.
  • Has a strong work ethic, and a demonstrated ability to be professional and punctual at all events.
  • Is confident using (or willing to learn) Microsoft Office suite of applications (Word, PowerPoint and Excel), Google Tools, Maker Tools (3D Printers, Laser Cutters, Arduinos, etc), basic programming languages (Python, C, C++, HTML), and updating social media channels.
  • Thinks critically and solves problems creatively and efficiently.
  • Can effectively communicate technical concepts to a variety of stakeholders.
  • Previous experience with Actua or Actua Network Member is considered an asset.

Successful applicants:

  • Must be able to deliver educational programs in a classroom environment English. (Ability to speak French and/or an Indigenous language is an asset.)
  • Must have a Bachelor's Degree in Engineering, a STEM field, or Education.
  • Must have a clear criminal record and vulnerable sector check and valid First Aid and CPR-C.
  • Are able to lift and move objects as heavy as 50 lbs.
  • Have a full G/Class 5 (or equivalent) driver's license and are willing to drive a 15ft truck in city, highway, and rural environments.
  • Must be willing to obtain and share a Driver’s Abstract, demonstrating a complete absence of demerit points.
  • Must be able to obtain a valid standard First Aid and CPR-C certification by September 1, 2018.
  • Must be able to obtain a Vulnerable Sector Check by September 1, 2018.
  • Must be willing to ensure that all of your vaccines are up to date before September 1, 2018, as per the federal vaccination guide for child care workers.

What to expect:

  • Opportunity to build your digital literacy skills.
  • Weekdays and weekend work.
  • Overnight travel, weekend & evening work required.

How to apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 1, 2018, or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

The University of Ontario Institute of Technology (UOIT) is an equal opportunity employer and welcomes applications from  women and men, including members of visible minorities, Aboriginal peoples and persons with disabilities.  All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UOIT respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. If you require an accommodation to participate in the recruitment process, please notify the Human Resources Department.

Job Location

Oshawa, Ontario, Canada

Expected End Date


Expected Start Date


Campus Travel

In-between Campus

Salary Grade

Staff Level 7