Records & Information Assistant

RECORDS & INFORMATION ASSISTANT Job ID: 2953 REGULAR/FULL-TIME Location: BURNABY, BC To be considered for this role, applications MUST be submitted online, by clicking on 'Apply' below. Join one of BC’s Top Employers! Be part of an exceptional company culture with great employee benefits and a healthy work/life balance! BC Housing thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada. THE ORGANIZATION BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership. Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing is committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We encourage and welcome applications from women, visible minorities, Indigenous Peoples, individuals with disabilities, persons of any sexual orientation or gender identity, and all people committed to meaningful work that makes a difference. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians. And while they’re here, employees can take advantage of many opportunities: In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing. Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars. Recognition programs including long-term service awards, idea recognition and outstanding performance awards. Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!). An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events. Participation in community and charitable events. ** Please note: Eligibility for benefits offered is based on employment status ** RECORDS & INFORMATION ASSISTANT POSITION SUMMARY The Records & Information Assistant provides a wide range of services to support BC Housing’s Records Management program, and as such, plays a key role in ensuring compliance with records management legislation, provincial government requirements and the policies and practices of the Records Management Program. The assistant administers the classification, storage, retrieval and destruction of records; performs scanning projects; advises on the interpretation and application of ARCS and ORCS; supports records systems; identifies records that are ready for destruction; provides technical assistance and training to BC Housing staff to ensure compliance with the Records Management Program; and assists with various records management-related duties. The Assistant maintains a thorough understanding of the program areas of BC Housing, and participates in identifying and implementing revisions required to records management processes as a result of changes in program parameters, practices and procedures. The incumbent provides high quality and timely customer service, handles highly confidential and sensitive information and is expected to maintain a high degree of confidentiality. CANDIDATE PROFILE The successful candidate will have the following: EDUCATION & EXPERIENCE: High school graduation plus completion of a number of post-secondary courses in records management from institutions such as Vancouver Community College – Office Administration program or Langara College - Library & Information Technology program. Training in various software applications relating to records management. A minimum of three years related records, library or archival experience, including experience with BC Government classification systems. Experience using several data base systems An equivalent combination of education, training and experience acceptable to the employer may be considered KNOWLEDGE, SKILLS AND ABILITIES: In-depth knowledge of the rules, practices and processes of records management In-depth knowledge of ARCs and ORCs or similar Records Management classification systems In-depth knowledge of records management information systems Strong command of the English language and ability to effectively communicate orally and in writing Excellent interpersonal skills and ability to create positive working relationships with all departments Logical and methodical, with excellent attention to detail Ability to prioritize and process a large volume of work and meet prescribed deadlines Ability to understand the objectives, workflows and practices of a variety of programs and the records management requirements to support them, while meeting ARCs and ORCs classification standards Intermediate level skills in MS Office and various database systems and ability to manoeuvre between applications with ease Ability of type 40 wpm minimum Ability to lift boxes weighing up to 18 kilograms Please Note: Successful applicant(s) are subject to a satisfactory criminal record search and are required to maintain Security Clearance throughout their employment. How to Apply: Please review the attached job description for a complete list of duties, qualifications and competencies. To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position. This information will be used as part of the selection process. Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume. Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no) As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document. Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives. Apply Now : www.bchousing.org/careers