Real Estate Administrative Coordinator

Position Summary


Job ID:  2964


Location:  BURNABY, BC


To be considered for this role, applications MUST be submitted online, by clicking on 'Apply' below.

  • Join one of BC’s Top Employers!
  • Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!

BC Housing thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada.


BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people.

 Our mission is making a difference in people's lives and communities through safe, affordable and quality housing.

BC Housing is committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets.  We encourage and welcome applications from women, visible minorities, Indigenous Peoples, individuals with disabilities, persons of any sexual orientation or gender identity, and all people committed to meaningful work that makes a difference.

BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

  • In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
  • Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
  • Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
  • Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
  • An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
  • Participation in community and charitable events.

** Please note: Eligibility for benefits offered is based on employment status **



The Real Estate Administrative Coordinator provides administrative services for a variety of real estate activities being conducted by a team of Real Estate Asset Managers including coordinating conveyancing activities for real property purchases and dispositions, Crown Grant applications, Provincial surplus land dispositions, Group Home Dispositions, Indigenous Consultations, leases, licenses, short term rentals and statutory rights-of-way. This position coordinates real estate documentation and information between the external legal team and the organization’s Operations, Finance and Legal Services teams.


The successful candidate will have the following:


  • Substantial completion of a college diploma in business or program administration or other relevant field.
  • Completion of applicable Legal Assistant/Paralegal courses, specifically relating to the real estate industry.


  • Minimum of 4 years progressive, directly related experience in a comparable and highly computerized environment, including some experience as a legal assistant working in a busy conveyancing department of a legal or notary office

OR an equivalent combination of education and experience acceptable to the employer.


  • In-depth knowledge and understanding of the practices and processes associated with real estate administration
  • In-depth knowledge and understanding of contract law, legal agreements, legal instruments and registration processes with respect to real estate
  • In-depth knowledge of real property conveyancing in BC.
  • In-depth knowledge of Crown Land application processes and related Indigenous consultation requirements in BC.
  • In-depth knowledge of BC Land Title Office Torrens system, Land Titles Office information, data retrieval including titles, legal plans, charges, provisos and notations, assessment data searches and company and society searches.
  • Good knowledge of accounting principles and processes
  • Good knowledge and understanding of business tools, templates and processes to support real estate administration functions
  • Knowledge of and expertise in enterprise applications such as JDE, Oracle, CPS and SLICE, Webfocus, Sharepoint and proficiency in productivity applications such as Microsoft Office, Outlook, MS Word and MS Project
  • Ability to function effectively as part of a team in a fast paced deadline oriented environment
  • Demonstrated initiative and follow through skills; ability to work under direction of several people, organize and prioritize work and meet deadlines, while responding to numerous diverse and shifting challenges without compromising the quality of the work
  • Strong analytical, research and problem-solving skills and ability to find and implement creative and practical solutions to problems
  • Excellent communication and interpersonal skills; ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences
  • Solid command of English grammar, punctuation and spelling
  • Strong mathematical aptitude and excellent attention to detail
  • Good keyboarding skills

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.


Please review the Job Description prior to applying

 (When there is a pop up asking if you wish to view only secure items, press no)

As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

Only applications submitted using the Online Recruitment System at will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now :