HR Administrative Associate Sr

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Responsibilities

PURPOSE OF POSITION:
Provides administrative support within the Human Resources department, such as support for recruitment and employment, associate records, benefits administration, payroll and training a majority of work time; may also serve as receptionist for an Altec facility.

MAJOR RESPONSIBILITIES:

  • Conducts reference or background checks on job applicants
  • Contacts job applicants to inform them of the status of their applications
  • Maintains and updates human resources documents, such as organizational charts, associate handbooks or directories, or performance evaluation forms
  • Serves as the receptionist answering and fielding calls throughout the Altec location
  • Greets, directs and registers all visitors, ensuring that each visitor is signed in and given a visitor badge prior to being allowed access to the building
  • Answers questions via phone and from visitors regarding Altec
  • Prepares or maintains employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
  • Assists in preparing and maintaining associate records and handbooks
  • Assists in ensuring company compliance with federal and state laws, including reporting requirements
  • May gather data and cost analyses in support of the HR Function
  • Coordinates administrative aspects of training programs
  • Researches and prepares reports for management use in support of the HR Function
  • May research associate benefit and health and safety practices for changes or modifications to existing policies
  • Schedules and coordinates company sponsored on-site and off-site events
  • Compiles associate time, production, and payroll data from time sheets and other records
  • Computes wages and deductions, and enters data into computer; Distributes badge and Kronos time cards
  • Coordinates special programs, such as United Way campaigns, involving payroll deductions.
  • Provides administrative support to HR team and or other management
  • Serves as a confidential point of contact for associates to communicate and seek clarification on issues or dilemmas, or report irregularities
  • All other duties as assigned

    EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

  • High School Diploma or GED required
  • Two years applicable experience required 
  • Bachelor's Degree may be considered in lieu of experience
  • Excellent computer skills required; Prefer Microsoft Office, PeopleSoft, Oracle, and/or Kronos experience

    FINANCIAL BUDGETING, CAPITAL, AND/OR MANPOWER RESPONSIBILITIES:

  • Reviewing HR function; Invoices for accuracy and management approval

    OTHER POSITION SPECIFICATIONS:

  • Demonstrated record of responsibility
  • Extremely detail oriented
  • Customer Service Oriented
  • Motivated, goal oriented and persistent
  • Maintain Company confidentiality
  • Must handle stress and deadlines well
  • Participate in Continuous Improvement Initiatives
  • Travel 0-25%

    Responsibility for Safety:

  • Safety In everything we do

    Responsibility to Prevent Errors:

  • Ensures appropriate reviews have been performed as needed for high quality 

    Mental Alertness:

  • Continuous attention to all job functions ensuring quality products

    Communication with Others:

  • Requires outside and inside contacts to carry out company policy and programs;  Improper handling will have considerable effect on operational results;  Must often deal with matters requiring explanation, persuasion and obtaining of approvals

    EEO Statement

    Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.