Westbank First Nation - Council Secretariat

Westbank First Nation
West Kelowna, British Columbia
A competitive compensation package will be provided, including an attractive base salary.
Closing date
Oct 13, 2022

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Located in south central British Columbia, Canada, Westbank First Nation is a self-governing First Nation located on the traditional, unceded territory of the Syilx Okanagan people. One of eight Okanagan Nation communities, the Syilx people are a division of the Interior Salish who speak the nsyilxcən language and have inhabited the valley for thousands of years. The Sylix traditional territories extend from the south central interior of B.C. to north central Washington State.

Comprised of five reserves totaling approximately 5,340 acres, Westbank First Nation operates just like any other municipality, while constantly seeking ways to incorporate Syilx culture into its system of governance through perseverance, leadership, and community. Tsinstikeptum Reserves 9 and 10 border Okanagan Lake and are in close proximity to the City of Kelowna, one of the fastest growing cities in British Columbia. Kelowna has been rated among the most competitive places to do business in the Pacific Region of North America and is also one of the most livable cities in Canada.

Westbank First Nation has implemented one of the most comprehensive sets of community laws in Canada that cover the development and regulation of reserve lands, with approximately 40% of reserve lands being developed and fully serviced with cable, water, sewer and other utilities. Through its administration, Westbank First Nation operates a number of community services including health, wellness, recreation, housing, and education. A complete list of programs and services can be found here: https://www.wfn.ca/programs-services.htm
To learn more, please visit Westbank First Nation’s website here: https://www.wfn.ca/our-community/about-westbank-first-nation.htm

Reporting to the Chief Administrative Officer/Director of Operations, the Council Secretariat is a key member of the WFN’s senior management team and is responsible for the management of WFN’s Council/Committee meetings, Records and Information Management, WFN laws, policy development, and legal/law enforcement functions and is accountable for managing, directing and providing leadership to the Council Secretariat Department. This newly created position is designated as Council Secretariat, as outlined in the WFN’s Constitution, and will have a thorough working knowledge of the WFN Constitution, WFN Laws, any other applicable laws and legislation and WFN policies and practices. The Council Secretariat will oversee five (5) direct reports and seven (7) additional indirect reports.

Specific Responsibilities
• Develops, implements and evaluates department work plans, goals and objectives for the Council Secretariat Department consistent with the WFN’s mission and strategic plan,
• Appointed by Chief and Council as Council Secretariat, responsible for all Constitutional duties; provides advice on matters requiring interpretation of WFN Constitution, WFN Laws and policies and; manages Council procedures, processes and policies,
• Ensures Government Instruments (WFN Laws and policies) are developed and maintained in coordination with WFN’s General Legal Counsel. Oversees the process of meeting scheduling, preparation and distribution of agendas and materials for Council/Committee & membership meetings; distribution of all supporting materials and minutes, decisions and resolutions of Council to appropriate parties. Maintains an up-to-date database of all Council resolutions, including status updates,
• Coordinates WFN elections and referenda pursuant to the WFN Constitution,
•Provides overall direction and guidance to WFN law enforcement officers team, through the Legal Services Supervisor, ensuring WFN Laws are upheld,
• Oversees WFN records management, including supervising the Records and Information Management function and ensuring compliance with WFN Laws and Policy and RMS best practices in the retention, preservation, management, retrieval and destruction of archived historical materials and records,
• Provides guidance and leadership to ensure WFN’s governance instruments are maintained, up to date in meeting the needs of WFN,
• Acts as the Privacy Officer and administers and makes final decisions related to the requirements under the WFN Freedom of Information and Protection of Privacy Law,
• Act as the screening officer pertaining to appeals of Law Enforcement tickets,
• Provides overall leadership and direction to Council Secretariat staff, including managing staff performance,
• Prepares the department’s annual budget and work plan, which are tied directly to WFN’s Strategic Plan,
• Manages WFN’s enterprise wide risk management initiative,
• Provides related professional expertise, advice and information to the Chief Administrative Officer/Director of Operations, Council and senior staff,
• Ensures a consistent and complete standard is followed in the preparation and presentation of all staff reports to Council,
• Undertakes special projects and performs other duties as assigned, in accordance with departmental and corporate objectives,
• Attends regular and in-camera Council and Committees of Council meetings.

Education / Training / Certification
• An under-graduate degree in public or local government administration or a related field.

• Minimum of six (6) years corporate services leadership/management experience working in a local government or First Nation setting,
• Experience in policy development and corporate officer/secretariat functions,
• Experience working with Indigenous communities/people considered an asset,
• Equivalent combination of education, training and experience may be considered.

Other Qualifications, Knowledge & Skills
• Demonstrated leadership and relationship building skills with the ability to lead a team,
• Knowledge of project management, contract and budget administration,
• Able to develop strong knowledge of WFN Constitution, Laws, and Policies and ability to interpret and apply these in the WFN setting,
• Significant attention to detail,
• Experience in a corporate secretariat function in local government environment or a First Nation
• Excellent written and verbal communication skills including demonstrated experience in writing, evaluating and presenting technical reports, business cases, corporate documents and communication pieces, and Council reports,
• Demonstrated ability to provide excellent service to both internal and external customers,
• Strong knowledge of best practices for document management,
• Strong computer application skills,
• Ability to build and maintain close working relationships and facilitate collaboration with staff, and other stakeholders, including senior management staff of other local governments,
• Excellent analytical, organizational, problem solving and decision-making skills to effectively handle a variety of competing tasks and priorities.

Additional Mention:
• Council shall provide for the appointment of officers and the hiring of other employees to administer the affairs of Westbank in an effective and fiscally responsible manner in accordance with the WFN Constitution and Westbank Law.

Priority will be given to qualified Westbank First Nation Members.

Robin Noftall or Laurie Sterritt
#880—609 Granville Street
Vancouver, BC V7Y 1G5
Phone: (604) 688-8422
Email: vancouver@leadersinternational.com

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