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Executive Assistant

Employer
Point Blank Creative
Location
Toronto (Region), Ontario (CA)
Salary
$52,785 - $64,750 annually
Closing date
Aug 3, 2024

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WHO WE ARE

 

 

Founded in 2009, Point Blank Creative is a national full-service agency working to unleash the power of progressive movements by bringing together best practices in traditional advertising, digital, and community organizing. We work with movements and causes we care about, with a particular focus on the labour movement, electoral politics, health care, and issues of economic, social, and environmental justice.

 

Our team is an incredible group of progressives who have all chosen to work at Point Blank for the same reason it was founded: to help progressive organizations build effective tools, winning campaigns, and game-changing movements. We’re proud to say that our 50+ staff hail from 8+ countries, speak 6+ languages, 64% are women, non-binary or gender non-conforming —and we have BIPOC & 2SLGBTQIA+ across the agency.  

 

We work and live on the unceded territory of the Algonquin Anishinaabe and Coast Salish peoples, as well as the Coast Salish territory of the Lək̓ʷəŋən (Lekwungen)/Songhees, Esquimalt, WSÁNEĆ Nations, including the territories of the xʷməθkʷəy̓əm (Musqueam), Stó:lō, səl̓ílwətaʔɬ (Tsleil-Waututh), Sḵwx̱wú7mesh (Squamish) Nations; in Treaty 6 territory, the traditional meeting ground and home for many Indigenous peoples, including Plains and Woodland Cree, Assiniboine, Saulteaux, Niitsitapi (Blackfoot), Métis, and Nakota Sioux peoples; in Treaty 13, the traditional territory of many nations including the Mississaugas of the Credit, the Anishinabewaki ᐊᓂᔑᓈᐯᐗᑭ, the Chippewa, the Haudenosaunee and Huron-Wendat peoples, this land is also home to many diverse Indigenous, Inuit and Métis peoples.

 

POSITION SUMMARY

 

 

You will work hand-in-hand with two whip-smart, kind, and incredibly hard working individuals: Natasha Wilson (she/her), Chief Strategy Officer, and Ash Arden (she/her), CEO. You’ll support their work overseeing everything we do at Point Blank, as well as assisting with internal company operations and administration. 

 

 

Here’s a bit more about them:

 

 

As CSO, Natasha oversees our largest campaigns and projects, and leads a brilliant team of strategists, digital & data specialists, paid media specialists, organizers and our national accounts team. Natasha is an award-winning political campaigner, trainer and speaker, specializing in data-driven campaign strategies for labour and progressive candidates. She travels frequently, supporting our clients and partners across the country, and is excited to add someone to the team to help keep an administrative eye on the ball.  

 

 

Ash has been with Point Blank for more than seven years, directing most of our major campaigns and overseeing and growing the business. Ash brings world-class public narrative, stakeholder management, and community organizing capabilities gleaned from her work as a teaching fellow at Harvard with Marshall Ganz, the legendary organizer behind Barack Obama’s winning 2008 campaign, and Hoggan and Associates, an award-winning crisis management and stakeholder engagement firm.  

 

 

WHAT YOU DO

  • Coordinate the CSO & CEO’s daily and weekly schedules, keeping them abreast of changes and conflicts

     

    Provide work planning and task management support

     

    Schedule and manage all meeting logistics, which might include:

     

    • Efficiently finding the appropriate time, meeting length, and participant list

       

      Drafting an agenda

       

      Taking high-quality notes

       

      Establishing the proper channel of communication and making sure it functions properly (private call, conference call, video call, etc.)

       

      When appropriate, recording and getting meetings transcribed

       

    Attend meetings in their stead and take clear notes and communicate outcomes, as necessary

     

    Monitor, manage and prioritize electronic communication on their behalf, especially during periodic unavailability

     

    Draft and proofread a wide variety of documents

     

    Do background research and prepare briefings on a wide variety of topics (issues, people, organizations, grants, programs)

     

    Make travel and accommodation arrangements for the CSO, CEO and other members of the company (International and Domestic)

     

    Collect, organize, and submit receipts and expense reports

     

    Board of Directors coordination, including: 

     

    • Scheduling regular quarterly board meetings 

       

      Preparing meeting agendas 

       

      Attending meetings and taking minutes 

       

      Ensuring necessary documents are filed and maintained 

       

    Annual & quarterly strategic planning support and coordination, including helping to create and maintain performance dashboards and track metrics to measure our progress against key business objectives

     

    Support with other company administration tasks, including coordinating contracts with external vendors, procurement support (e.g. company assets, employee/client gifts), accounts payable support, asset management, and data entry and documentation

     

    Take on special projects and other duties as required 

     

 

Requirements

 

 

WHO YOU ARE

 

  • A highly organized and detail-oriented individual. You take pride in being the most organized person in the room. Small details can’t sneak past you.

     

    A master of proactive calendar management. You’ve worked with busy schedules and know how to be efficient in maximizing people’s time.

     

    Empathetic and emotionally intelligent. You know how to navigate complex dynamics with tact and discretion. 

     

    A problem solver and cool under pressure. You see curve balls as a challenge to conquer, not a point of stress.

     

    Ability to adapt to changing needs of the business. You are someone who is comfortable pivoting.

     

 

 

MUST-HAVES

 

  • A minimum 2 - 4 years of experience providing executive and/or administrative support or related experience

     

    Extremely organized and detail oriented

     

    Strong verbal and written professional communication skills (English)

     

    Strong ability to prioritize multiple tasks and meet deadlines

     

    Experience managing calendars across multiple time zones 

     

    Ability to maintain a high level of integrity and discretion in handling confidential information

     

    Proficient computer skills with the ability to adapt and learn new programs/software

     

    To apply for this role you must be based in Canada and be legally eligible to work in Canada. We’re open to candidates based in Toronto or Vancouver (with the ability to work EST hours as needed) 

     

    Ability to work flexible hours and overtime from time to time, as required

     

 

ADDITIONAL ASSETS

 

 

  • Professional fluency in French or other languages.

     

    Experience working in tech, advertising, labour or political campaigns sectors.

     

    Previous experience supporting executives in a unionized workplace.

     

 

Why work with us?

  • Our entire team is committed to social change. We work with causes and movements we believe in - and we have a great time doing it.

     

    We offer guaranteed annual salary increases, as well as paid health leave and an extended benefits package - including a health and dental plan, and an additional mental health spending account.

     

    Our team has access to an annual professional development budget and training and development opportunities throughout the year.

     

    We offer flexible, hybrid working arrangements. While some in office work is required for this position, you may elect to work from home at other times. 

     

    Our Vancouver and Toronto offices are centrally located - close to transit and great places to live and eat. 

     

Our staff are proud members of UFCW 1518. This position is excluded from the unit.

 

Compensation Salary is commensurate with experience and expected to be in the range of $52,785 - $64,750 

 

To Apply

 

Step 1: Apply via this link https://pointblank.bamboohr.com/careers/37

 

Step 2: Submissions will be reviewed, and top applicants invited for an interview. Only those selected for an interview will be contacted.

 

Closing Date: July 12, 2024. Don’t delay your application! We are looking to hire immediately and will be conducting interviews on a rolling basis.

 

 

Point Blank is committed to equitable hiring, development, and promotion with recognition that equity-deserving candidates continue to face systemic barriers to employment. We see immense value in hiring, training and promoting professionals from a wide variety of backgrounds. Because of this, we particularly encourage candidates from equity-deserving and under-represented backgrounds to apply.

 

 

Please note, this position will require in person work. The successful candidate must be willing to comply with Point Blank’s Communicable Disease Prevention Policy, which includes a requirement to adhere to any active public health mandates.

 

 

Point Blank is committed to providing accommodations for people with disabilities. If you require an accommodation at any point during this process, please notify careers@pointblankcreative.ca and we will work with you to jointly address your needs.

 

 

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