Fire, Administrative Coordinator
- Employer
- City of Mississauga
- Location
- Fire Station No.101 - H.Q., Mississauga, Ontario
- Salary
- Hourly Rate/Salary: $ 58,942.00 - $ 78,592.00
- Closing date
- Jul 23, 2024
View more categoriesView less categories
- Role
- Admin / Clerical
- Industry
- Government
- Hours
- Full-time
- Contract Type
- Permanent
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Job Summary
The Administrative Coordinator at Fire Services will work closely with the Fire Chief, members of the management team, and colleagues to provide administrative support within the Division while coordinating matters of priority with a high degree of professionalism and attention to detail.
Duties and Responsibilities
Skills and Qualifications
Hourly Rate/Salary:$ 58,942.00 - $ 78,592.00
Hours of Work:35
Work Location:Fire Station No.101 - H.Q.
Department/Division/Section:CMO/City Manager's Office,CMO/Fire Division,Fire Division
Non-Union/Union: Non Union
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can alsocheck your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City’s commitment to Equity, Diversity and Inclusion .
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of anyaccommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
The Administrative Coordinator at Fire Services will work closely with the Fire Chief, members of the management team, and colleagues to provide administrative support within the Division while coordinating matters of priority with a high degree of professionalism and attention to detail.
Duties and Responsibilities
- Provide confidential administrative support including correspondence from Fire Chief.
- Coordinate the Fire Chief’s schedule, ensuring it is effectively planned and aligned with the Fire Chief’s key priorities, with related logistics identified and taken care of in a proactive manner ensuring directions are followed up on by staff.
- Process daily email, mail, and phone calls, and research and respond to queries as required.
- Act as staff liaison for pillar committees and other task forces or working groups providing administrative support including scheduling, preparing agendas and minutes, and attending meetings after hours, when required.
- Act as a scribe for the chief at large emergency situations
- Oversee and coordinate Escalated Service Requests. Process escalated complaints and inquiries as received and within defined timelines; respond or direct responsibility for responses. Liaise with administration staff at the Offices of the Mayor and Council, City Manager, and Commissioner.
- Monitor the budget and purchases for the Fire Chief’s Office and reconcile monthly expenses and annual expense report.
- Provide budget variance reporting to the senior management team
- Track corporate reports, service requests, and daily requests for the Fire Chief’s attention.
- Maintain files and records for safekeeping.
- Other duties and special projects as assigned.
Skills and Qualifications
- Graduation from a post-secondary program in administration, business or related fields. Equivalent experience may be considered.
- 3 -5 years experience in administration with direct support of senior executives or preferably in a municipal environment.
- Ability to communicate effectively, with tact and diplomacy, with internal and external business partners including elected officials, staff, the public, and outside agencies.
- Ability to recognize and keep confidential information.
- Excellent organizational and time-management skills and the ability to prioritize tasks with attention to detail.
- Proficient in Microsoft 365, SAP Applications, WebEx Meetings, escribe and other relevant software.
- Ability to function with minimal supervision.
- Experience in finance, business analysis, and Lean methodologies is an asset.
- Experience working with unionized staff and an understanding of collective agreements is an asset
Hourly Rate/Salary:$ 58,942.00 - $ 78,592.00
Hours of Work:35
Work Location:Fire Station No.101 - H.Q.
Department/Division/Section:CMO/City Manager's Office,CMO/Fire Division,Fire Division
Non-Union/Union: Non Union
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can alsocheck your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City’s commitment to Equity, Diversity and Inclusion .
Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of anyaccommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
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