WHO WE ARE
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Help build B.C.’s new medical school from the ground up!

At the SFU School of Medicine (School), we envision a medical education system where students and residents learn as part of a team in primary care and other community-level settings, in patient-centred environments, and with a curriculum that considers social, environmental and prevention contexts. As we establish the school in Surrey, B.C., our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners will help us to meet the diverse health needs of the communities we serve and improve access to primary care throughout the province. We seek to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented towards measurable socially accountable outcomes.

ABOUT THE ROLE
We are seeking an experienced and collaborative Executive Assistant to join our growing team. This role will provide confidential administrative and secretarial support to the Associate Dean, Indigenous Health by responding to a wide range of general and confidential inquiries, writing and preparing correspondence and minutes, and liaising regularly with internal and external contacts. The position will be responsible for monitoring and initiating follow-up actions and research that support the itinerary of senior leaders, while providing confidential support to the search processes for senior administrative and academic positions. Additionally, the Executive Assistant will coordinate and maintain appointment calendar(s), schedule meetings, manage various travel arrangements and coordinate special events along with supervising temporary staff when required.

The School of Medicine welcomes a candidate with lived experience, and/or understanding of the lived experiences, of Indigenous people in Canada to this role. The ideal candidate has excellent organization, prioritization and relationship-building skills where they are able to conduct their work with high accuracy. They possess excellent critical thinking and problem-solving capabilities, and are strong communicators who exercise sound judgment and discretion when handling sensitive information. As a resourceful and service-oriented individual, the candidate is proficient in word processing, calendar management, presentation and graphics, and spreadsheet applications, with a solid understanding of web design software.

QUALIFICATIONS

Two-year Diploma in Business or Administrative Management or related field, and four years of directly related experience, or an equivalent combination of education, training, and experience.   

• Excellent organizational and time management skills.
• Excellent customer service and interpersonal skills.
• Excellent analytical and problem-solving skills.
• Ability to maintain strict confidentiality.

WHAT WE OFFER
At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*

*Prorated for part-time employees

ADDITIONAL INFORMATION
We welcome all applications for this position; however, pursuant to Section 42 of the B.C. Human Rights Code, preference will be given to qualified applicants who self-identify as Indigenous or have Indigenous ancestry and will bring to their work the perspective that comes from the lived experiences of those underrepresented in higher education, particularly the experiences of First Nations, Inuit and Métis peoples. Such candidates who wish to qualify for preferential consideration are asked to self-identify in their cover letter.